"Getting mobile means getting the right email platform" - says IT company in Birmingham

FOR IMMEDIATE RELEASE
(Free-Press-Release.com) August 9, 2010 -- One of the questions I get asked time and time again is “How can I make my PDA (Windows Mobile or iPhone) synchronise with my PC ?” – Well, it’s all about having the right platform in place first then the problem becomes an easy one to solve. Most people asking this question have POP mail and this is usually the reason things just don’t work for them.

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"Getting mobile means getting the right email platform" - says IT company in Birmingham

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http://www.abussi.co.uk

The answer I always give when asked this question is “You need Exchange” – nothing beats having full control of your emails and also the ability to access them in multiple locations (PC, laptop or PDA). Traditionally only businesses able to have their own server(s) could have Exchange and this restricted use to companies of a certain size, usually 8-10 users or more. Thus smaller businesses chose POP3 because of a lack of access to Exchange and to be honest because POP mail is simply to manage and setup. You can have your emails delivered directly to your Outlook or Outlook Express in minutes – setting up POP3 does not require expert know how.

However, Exchange is a much more business friendly option and is now available in 'Hosted Exchange' versions via standard hosting providers such as 1and1 and Fasthosts. some of the reasons why you should consider a move to Exchange are noted below :

Full Mailbox Access

Anytime, anywhere access from multiple locations and/or clients via Outlook Web access (accessing your emails via the web). With POP3, when you download messages to your mailbox, they are stored on your local PC and removed from the server of the host company. This means you are unable to view the message elsewhere. With Exchange you view a central version of your email so where ever you look at this version, be it on your PC, laptop or PDA, the email status is the same.

Sharing and Collaboration

The only thing that takes more time than attending meetings is planning and scheduling them! When you use Exchange with Outlook, you can quickly and easily check availability of co workers, conference rooms, and shared resources by viewing multiple calendars side by side. No more chasing down people and keeping track of responses. Using Exchange, you can also share any folder in your Mailbox and any files in your public folders. The amount of time saved by the increase in productivity easily makes up for the price of Exchange. With POP3, there is no sharing or collaboration.

Public Folders
Instead of having multiple copies of emails, templates, pictures etc....one in every mailbox, you can store them all in Public Folders once - saving a tremendous amount of storage space..... and providing access for other users and staff.

Backups

This is the biggie! Up to 70% of your business data is in Outlook. With Exchange, a copy of all of your data is stored on your local PC and another copy remains on the server. If your computer crashes, configuring a new computer with the existing mailbox information will bring all of the data once lost back down in its entirety....to the new computer. This option does not exist if you use POP3. If you lose your data, you lose your data. That’s it!

Synchronization with Mobile Devices
You can access your e-mail, contacts, and calendar from your iPhone and Windows Mobile Devices. Full synchronization does not occur with a POP3 and all you get are messages downloaded to your PDA and then removed from the source. Exchange allows for a 2-way wireless synchronisation on email, calendars and tasks so if you download a message to the PDA, read it and then reply, the message is shown as read on your PC and the reply you sent from the PDA is shown in the sent items on your PC. Brilliant !

Exchange is the way to resolve many of the problems associated with SME email management. It's now at a price and level that can be adopted by anyone from one user upwards so maybe it's time to re-think your email setup policy ?
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More information can be found online at http://www.abussi.co.uk

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