ST. LUCIE COUNTY PUBLIC SCHOOLS GOES PAPERLESS WITH THE HELP OF API

FOR IMMEDIATE RELEASE
(Free-Press-Release.com) March 12, 2010 -- Advanced Processing & Imaging (API), software developers of innovative electronic document and content management solutions, including OptiView ECM, announced today that the solution they implemented in the District Student Records Center at St. Lucie County Public Schools is a success.

“The school district’s mission is to produce productive citizens. As our students move ahead, they need their school records to qualify for advanced training and education. With OptiView, we can provide records quickly and efficiently, helping these young people succeed,” said David Jasa, ITS Program Manager at St. Lucie County Public Schools.

Florida law requires that school districts permanently retain the records of students who have graduated, transferred or withdrawn. At St. Lucie County Public Schools, this complex task is handled by the District Student Records Center. A staff of three receives paper records – ranging from a few pages to hundreds – for filing. In the past, to save space and extend lifespan, paper was converted to microfilm after five years, and then to microfiche for ease of reproduction. Records dating back to 1906 were maintained; however, the bulk of the center’s work involved search and retrieval.

“We receive an average of 100 requests per day for copies of records,” said Jasa. “These come from colleges, the courts, government agencies and students themselves. Previously, when a request came in, we had to locate the right microfiche, search for the correct record, and then make a copy and mail it.” If a filing error occurred, the staff member was forced to pull microfilm reels and search through hundreds of records.

Jasa and his team conducted extensive research and eventually selected a document imaging solution from Advanced Processing & Imaging (API). The API solution included OptiView ECM, scanners, implementation and training. The decision was based in part on positive feedback from other school districts regarding OptiView’s excellent performance and proven integration with student management software like TERMS and Skyward. Also, the API solution was more cost-effective than the others.

“We can now multi-task from our desks,” said Allison Romero-Michel, a District Records Clerk. “Everything we need to do, including scanning, is available at the click of a button. Our hats are off to OptiView, because we really enjoy coming to work. It provides seamless retrieval of information on a daily basis.” Increased efficiency means existing staff can handle future growth in enrollment, helping the district conserve budget.

To read a complete case study about the success St. Lucie County Public Schools has had with their electronic document management solution from API, visit http://www.apimg.com/Solutions/CaseStudies/St_LucieCounty_PublicSchools.aspx

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