The First Software Wizard for Planning Document Naming Conventions and File Storage Policies

MultiCIM, the developer of eXadox document management solutions, announces the release of the first software wizard designed to simplify document/ file naming and storage policy planning initiatives.

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The First Software Wizard for Planning Document Naming Conventions and File Storage Policies

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http://www.exadox.com

FOR IMMEDIATE RELEASE
(Free-Press-Release.com) April 20, 2011 --MultiCIM Technologies Inc. has released eXadox™ WIZ an innovative software wizard that simplifies the planning, re-working, and sharing of document naming/storage policies for all organizational entities (e.g., departments, work-groups, business-units, etc...). As a best practice initiative, all organizations seeking to improve their efficiency should institute standard file naming and storage policies to ultimately benefit from fast and precise searching, and retrieval of their electronic documents. This helps increase productivity and collaboration amongst all staff needing to share and access common electronic files/documents. A filing policy plan is an absolute necessity, regardless of whether the organization plans to implement a manual document management strategy, or deploy a dedicated document management system. The new eXadox WIZard (http://exadox.com/en/exadox-wiz/overview) expedites and simplifies the filing policy planning process.

Carmen Ferraro, the CIO of MultiCIM Technologies, states: “We have been noticing that as organizations migrate from paper-based operations to paperless or 'less-paper' practices, staff generally lack direction in terms of electronic document naming and storage policies. Each individual names and saves departmental files as they see fit. Therefore, there is hardly any consistency in how everyone names and stores electronic files. Consequently, it can be very costly, especially when attempting to search and retrieve operation-critical files. The most simple and effective initiative is to establish standard storage and file naming policies for each business activity in the organization. For this reason, MultiCIM has developed the eXadox WIZard to make it easier for productivity-oriented managers to start instituting best practice file naming and storage policies. The organization will ultimately benefit from increased productivity and profitability"

eXadox WIZ operates in a wizard-mode by automatically guiding the user through five simple steps to quickly build a unique filing policy plan. It also comes with ready-built filing policy templates to help expedite the planning process. Users may modify, mix and match several templates in order to build a unique filing policy profile that best satisfies their operational requirements. The plan import/export feature enables the planning team to collaborate in planning activities by taking advantage of everyone's contribution to more readily establish policy consensus.

eXadox WIZ is the first commercially available wizard dedicated to document naming/storage policy planning. Users may easily share the resulting HTML filing policy report-file because it is viewable via an Internet browser; it may be posted on the Web, attached to an email, or stored on disk. The resulting policy report describes precisely all the folder names and their hierarchy, the file naming convention, the required metadata, as well as all the valid input details for each of these elements. It can be used as an official filing policy guide that all stakeholders in the organization can reference as a guideline for adherence to the instituted filing policy/convention.

Whether you are part of a small company or a large enterprise, your electronic documents are information assets that are extremely valuable and critical to your operation. eXadox WIZ will enable you to easily plan your filing policy for your electronic information assets so that everyone can benefit from the productivity gained by having properly named and stored files/drawings/documents.

eXadox WIZ runs under Windows XP/Vista/7, costs $29.95(CDN) for a single-user license, and may be ordered securely online from http://www.exadox.com/. You can request to download a 10-day trial version from the same website .

For more information, contact MultiCIM Technologies Inc., 101-640 Lakeshore Dr., Dorval, Quebec H9S 2B6, Canada. Phone: 514-633-6401 Internet: eXadox website.

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Editorial Evaluation Copy Available on Request

About MultiCIM Technologies Inc.:

MultiCIM Technologies is a Canadian corporation founded in 1986 that develops software for business process automation. It is the developer of the eXadox™ DT (DeskTop) and eXadox™ MSO (Microsoft Office plug-in) document management tools that take advantage of semi-automated file naming and storage as means of classifying, storing and retrieving electronic documents and images. It is also the developer of eXtractoFlex™, the automated data capture tool for capturing OCRd data from semi-structured forms (e.g. invoices, POs, shipping docs). For more information, visit http://www.exadox.com/.

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More information can be found online at http://www.exadox.com

Best Practices     business process improvement     document management     document naming policy     file naming conventions     file search retrieval     paperless office     standard file naming